Notice is hereby given that the 6th Annual General Meeting of Notts County Supporters Ltd will be held at the County Suite, Notts County FC, Meadow Lane, Nottingham, at 7:30 pm on Thursday 23rd October 2008 to transact the following business:-
1. To receive and approve the Minutes of the 2007 Annual General Meeting.
2. To receive and consider the Accounts, Balance Sheet, Auditors’ Report and the Report of the Society Board.
3. To elect the Board Members of the Society Board in place of those retiring (please see attached Note 1).
4. To re-appoint Smith Cooper as auditors at a fee to be agreed by the Society Board.
5. To consider any Motions submitted by the Society Board or by members. See Note 2.

John Collin, Secretary
28th August 2008

Note 1
In accordance with Society Rule 64, the elected members of the Society Board who have served for two years retire at the AGM. Retiring or resigned members may seek nomination for re-election to the Board. The total maximum Board membership is 18. 9 elected positions are now to be filled. This will bring the number of elected members to 15 and provide vacancies for any co-options under the Rules.
The following members have served two years and thus retire:
John Armstrong-Holmes, Peter Dennis, David Hindley, Nigel King, Gareth Marklew, Glenn Rolley, Stuart Rolley, Cheryl Thompson, Trevor Woolley.

The following members elected last year will continue for one further year until the next AGM:
Margaret Cobb, John Collin, Eric Kerry, Mike Scott, Keri Usherwood, Paul Whitby.

Note 2
1. Motions must include the name, address and membership number of one proposer and three seconders. A telephone number and/or email address for the proposer is also required in case the Secretary needs to contact them.
2. The proposer and seconders must be full, paid up members of the Trust at the time of the submission. Motions must also be submitted with supporting documentation. This should include some information as to why the motion is being proposed and why it should be supported by members. Documentation could also include diagrams, plans, maps, spreadsheets and anything that is relevant to the motion that will help members decide how to vote.
3. The Trust Secretary will decide if the motion is in order. Their decision is final.
4. The proposer of the motion must be present at the AGM to formally propose the motion. If there is a debate on the motion the proposer will have a final right of reply before the vote is taken.
5. Motions should be submitted in writing to; The Secretary, Notts County Supporters Trust, Notts County FC, Meadow Lane, Nottingham, NG2 3HJ.
6. In order to ensure that they are valid and to allow time for assistance to proposers, Motions must be received by 5 p.m. on 27th September 2008.

Proxies
In accordance with Society rules 51, 52, 53 and 54, members who cannot attend the meeting in person may appoint a proxy to vote at the meeting on their behalf.

Further full details and forms of proxy will be sent out before the AGM together with details of any motions submitted and nominations for election to the Board.